CMA Annual General Meeting
Resolutions Policy and Procedures

The purpose of the policy and procedures is to establish a mechanism for submitting resolutions at the Annual General Meeting that will:

• Assist members of the CMA in directing its Board of Directors;
• Assist the President of the CMA in chairing its Annual General Meeting.

1. In conformity with the Canada Not-for-profit Corporations Act and Regulations, any resolution from CMA members to the Annual General Meeting must be presented to the Resolutions Committee 30 to 60 days before anniversary of the previous annual meeting of members.

2. All resolutions must be in writing. The member can include a statement in support of the proposal. If the member requests that the statement be included with the AGM notice to members, the statement shall not exceed 500 words in total and shall include the name and address of the member. As specified in the Act, the member will be responsible for the costs associated with the sending of the statement to members.

3. All resolutions will be received by a Resolutions Committee which consists of the Officers of the CMA (i.e., President, Vice-President), the CMA’s legal advisor and others appointed by the CMA Board.

4. The primary responsibility of the Resolutions Committee is to ensure that all resolutions meet the requirements of the Canada Not-for-profit Corporations Act and Regulations.

5. A second responsibility of the Resolutions Committee is to consider the implications and resources required if the resolution were to be adopted as moved, and to advise the President and the Board accordingly.

6. Resolutions may be brought forward on any issue that relates in a significant way to the activities or affairs of the CMA.
(Background: It has long been CMA practice to speak for museums and museum personnel as a whole and to avoid becoming an arbiter in any individual problem. The purpose of a resolution is to direct the Board; it is then the Board’s role to direct the Secretariat.)

7. A representative of the Resolutions Committee will notify the member who submitted the resolution, in writing and within 21 days after the CMA has received the proposed resolution of any motion deemed inappropriate and will specify the reasons for the ruling.

8. If a resolution duly made and carried results in a challenge to the priorities established in the approved Strategic Plan, it will be the responsibility of the CMA Board to resolve the conflict in priorities.

February 2020

CMA Commitment to Diversity and Inclusion

RESOLUTION to CMA Annual General Meeting

April 11, 2018

The Canadian Museums Association (CMA) believes that museums, art galleries and related institutions have a responsibility to consult, advocate, engage and collaborate with communities to help build a diverse and socially inclusive world.

The CMA recognizes its responsibility to respect the dignity of its members and those it serves in museums, and cultural institutions and their audiences regardless of race, creed, nationality, ancestry, language, religion, age, colour, geography, socio-economic status, disability, family status, social condition, gender identity or expression, sex, sexual orientation, political or religious belief.

In efforts to redress many injustices including the legacy of residential schools and to contribute to the process of reconciliation, the CMA affirms the importance of a renewed commitment to promote reconciliation and to determine the level of compliance with the United Nations Declaration on the Rights of Indigenous Peoples.

The CMA Secretariat is currently located on traditional unceded Algonquin territory. The CMA extends sincere appreciation for the opportunity to live and learn on this territory in mutual respect and gratitude.

Moved by:  Barb Cameron, Director

Seconded by:  Jack Lohman, Vice-President